Bredy Network Management Corporation Blogs

3 minutes reading time (516 words)

Is Your Business Prepared to Do Away with Paper?

Is Your Business Prepared to Do Away with Paper?

There’s no denying that digital records have quite a few advantages over paper documentation. Benefits of ‘going paperless’ include simplified search capabilities, more efficient storage, heightened security and automated backup capabilities. There are plenty of sources around the Internet that discuss making the switch to paperless documentation, but to keep your business documents safe, it is better to know what you’re getting into.

Transferring data is nothing new, but the technology used to accomplish it has changed considerably. While the technology once peaked at simply scanning an image of the data into your computer, there is now the capability for scanned media to become a handwriting-interpreting, searchable document. A practical example can be seen in the use of online databases to track one’s genealogy. Handwritten ship manifests, immigration documents, and other handwritten bits of history are now much easier to access and search thanks to advancements in document conversion software.

However, there is wisdom in the adage “if it ain’t broke, don’t fix it,” that can be hard to argue against. On top of that, there are some industries that are held to regulations that require adherence to assorted record storage and disposal requirements. Before you begin the process of converting and destroying any of your records, you need to make sure that you are not beholden to any of these requirements. Again, these requirements are mostly based on your industry, or the industries you serve, but you may consider following the lead of many small and medium-sized businesses and retain your records a little longer than you are required. After all, it is better to be safe than sorry.

Your industry might also impact how your digital copies of your data are handled. Privacy is a major concern, especially in the medical industry and those industries that make a lot of transactions where credit cards are used as payment. These industries need to be sure that they are in accordance with the regulatory compliance standards set forth by HIPAA, or the Health Insurance Portability and Accountability Act, and PCI DSS, or the Payment Card Industry Data Security Standard, accordingly. These regulations, and others like them, make it crucial for you to ensure that your data meets the compliance standards both before and after it has been transferred to a digital record.

You must also consider what kind of resources you can spare for the involved conversion process to take place. Consider this: if a business averaged 5 customers each day in the 1990s, they would have at least 13,000 paper records to either securely store or mindfully destroy.

However, if you want to digitize your paper records but lack the time and equipment, numerous third-party services exist who would happily take on any document conversion process. Your business’ needs, security requirements, and budgetary constraints will dictate if outsourcing this task is appropriate for your business.

If you’re prepared to go digital from the very start, the organization provided by a document management solution can assist you.

If you’d like to learn more about keeping digital records and utilizing a document management system for your business purposes, reach out to BNMC at 978-482-2020.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, August 20 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Email Privacy Malware Business Computing Microsoft Software Hackers Internet Google Mobile Devices Network Security Computer IT Services Hosted Solutions Ransomware Business Tech Term Small Business Android Managed IT Services Backup Smartphone Windows Data Recovery IT Support Data Management Efficiency Saving Money User Tips Business Continuity Hardware Browser Innovation Cybersecurity Internet of Things App Data Data Backup Windows 10 Cloud Computing Encryption Remote Monitoring Facebook Server Business Management Gmail Artificial Intelligence Productivity Network IT Support Smartphones Money Productivity Chrome Communication Office 365 Managed Service Provider Phishing Infrastructure Windows 10 Managed IT Services Analytics Tip of the week communications Word Outsourced IT Disaster Recovery Vulnerability Data storage Employer-Employee Relationship Passwords Big Data IT Management Settings Government Google Drive Applications Bandwidth Content Filtering YouTube Upgrade Microsoft Office Risk Management Social Media Website Antivirus Office Tips Robot Managing Stress The Internet of Things Wireless Automation VoIP VPN End of Support Outlook Virtual Reality Spam Computing Mobile Device Data Security Paperless Office Server Management WiFi Business Technology HIPAA Virtual Private Network LiFi SaaS Hosted Solution Administration Workplace Tips Mobile Security Holiday Data loss Mouse Unified Threat Management Miscellaneous Telephone Systems BYOD Business Intelligence Alert Two-factor Authentication Apple Storage Maintenance Firewall Avoiding Downtime Company Culture Scam Vendor Management Monitors Information Save Money Hacker Solid State Drive Search Black Friday Social Networking Networking Computing Infrastructure Social Engineering Professional Services Servers Google Calendar Chatbots eWaste Websites Onboarding Identity Theft Emergency Star Wars Deep Learning Network upgrade Slack Training Corporate Profile Dark Web Nanotechnology Development Network Management Access Control Wearable Technology Alt Codes Downtime Hard Disk Drive Cyber Monday Motherboard Cables Cybercrime Automobile Alerts Safety USB Dell Legislation Identity Continuity Fraud Cost Management Remote Computing Bring Your Own Device Operating System Marketing Smart Office Monitoring Social WannaCry Microsoft Excel Network Congestion Screen Reader Charging Budget Gadgets Cabling Touchscreen SharePoint Typing Humor Managed IT Smart Technology Wires Information Technology Google Maps Quick Tips Techology Licensing Dongle Statistics Tablet Wi-Fi Solar Current Events How To Lenovo Writing Assessment Best Practice Work Spying Mail Merge Blockchain Computers Smart Tech Users Halloween Downloads Cryptocurrency Shortcut Distributed Denial of Service Dark Data Router Voice over Internet Protocol Apps VoIP Unified Threat Management Cooperation Service Level Agreement Analysis desktop Bluetooth Comparison Compliance IT solutions Going Green Digital Payment Firefox Superfish Hotspot Retail Internet Exlporer Google Docs IT Technicians Optimization Politics Employee-Employer Relationship Education Hacks Digital Address Permissions Display Connectivity Scary Stories Disaster Bitcoin Patch Management Managed IT Service Customer Service Modem FinTech Google Wallet Running Cable Collaboration User Error Staff Leominster Managed Service Buisness Specifications Regulations Printing Customer Relationship Management Language Office Value Samsung Business Growth Heating/Cooling Multi-Factor Security Mirgation Recycling Tech Support PowerPoint Password Virtual Desktop Document Management Spyware IoT Legal Sports Uninterrupted Power Supply Windows 8 Computer Care IBM Break Fix Cookies Chromebook MSP Unified Communications Drones Laptop File Sharing Time Management Printer Augmented Reality K-12 Schools Electronic Medical Records Error Notifications Point of Sale Ben McDonald shares Physical Security Mobile Device Management Twitter Gadget Emoji Travel Upgrades G Suite Crowdsourcing Personal Information Botnet Mobile Computing Supercomputer CrashOverride 3D Printing Staffing Cortana Motion Sickness Taxes BDR Administrator Web Server what was your? Machine Learning IT Budget Processors Unsupported Software GPS Virtualization Regulation IT Consultant Update Cameras Computer Repair Relocation Mobile Data Tracking Meetings Cleaning Recovery How To Work/Life Balance CCTV Health Private Cloud Black Market Webcam Law Enforcement

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      What Our Clients Say

      • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
      • 1
      • 2
      • 3