BNMC Blog

By accepting you will be accessing a service provided by a third-party external to https://www.bnmc.net/

Cut Printing Costs by Digitizing Your Files

Cut Printing Costs by Digitizing Your Files

Many businesses will be looking to cut costs as the COVID-19 crisis heads into its second full month in the east. One way that businesses can cut a few dollars off the budget is to finally phase out their wasteful printing practices and adopt a more streamlined paperless strategy. Today, we will go over some tips to help you start moving away from the cost and headache of the printer.

Use More than One Monitor

The first way you can go about cutting down the need for paper copies is by expanding your display space. By utilizing a dual-monitor setup you no longer will have the need to have printed copies of information to efficiently work on your computer. Anytime you have to work with multiple documents, you can just pull them up on the screen(s). 

Use Application-Based Options

For every business need there is an application that can help make the task a bit easier. There are applications developed to cut out the need for paper copies of anything. Cloud platforms especially provide the ability for people to collaborate right alongside each other, removing entirely the need for paper copies of projects. Note taking applications also provide a solution for people that often need to take notes. 

Put Print Policies in Place

With the use of solutions aimed to limit the need for paper, you can then go ahead and put in strong printing policies that work to reduce the access to printers. By putting in a necessary authorization platform between your network and your printers, you can substantially limit the access to the printer or copier, reducing the need for paper and ink/toner. 

You can also employ certain strategies such as using both sides of a piece of paper to print on, adjusting your fonts to produce less prints, and more to reduce the amount of paper you use. Simply put, you won’t see as much cost benefit if you continue to use the same amount of ink/toner.

Digitize Your Backups

Not being able to find an important file is very frustrating, which is why many businesses still use physical file folders and print off hard paper copies to store in them. All those extra steps to file away documents adds up to extra expense. By digitizing your data and storing it in the cloud, you not only have access from anyplace on nearly any device, but you also have copies that won’t be lost, moved, or stolen. Your data will be where you put it, in perpetuity. 

If you would like to get out from under the expansive costs that printing brings onto your business, call the IT professionals at BNMC today at 978-482-2020. Our technicians can start you on your way to a paperless office as soon as today.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, June 07 2020

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Productivity Business Computing User Tips Privacy Cloud Network Security Email Hosted Solutions Microsoft Software Hackers Computer Efficiency Business Malware Data Communication Google Small Business IT Services Workplace Tips Mobile Devices IT Support Tech Term Cloud Computing Hardware Internet Managed IT Services Data Recovery Ransomware Backup Innovation Users Smartphone Outsourced IT Saving Money Mobile Device Windows Smartphones Android Upgrade Information Data Backup Miscellaneous communications Microsoft Office Business Continuity Browser Disaster Recovery Windows 10 VoIP Business Management Server Facebook Phishing Office 365 Managed IT Services Social Media Cybersecurity Network Productivity Windows 10 Passwords Internet of Things Data Management Remote Monitoring App Gmail Gadgets Word Vulnerability Artificial Intelligence Quick Tips Encryption Managed Service Infrastructure Chrome Apps Mobile Office Analytics Networking Applications Access Control Router VPN Employer-Employee Relationship BYOD Website Company Culture Money IT Support Save Money Remote Workers Tip of the week Information Technology Settings Managed Service Provider Virtual Reality Apple Education Government YouTube Storage IT Management Data Security Risk Management Computers Virtual Private Network Hacker Data storage Office Tips Paperless Office Display Employee-Employer Relationship Big Data WiFi Unified Threat Management Robot Development Google Drive Avoiding Downtime Automation Content Filtering Bandwidth Antivirus Maintenance HIPAA Collaboration Firewall BDR Mobile Security Document Management Search SaaS Solid State Drive Wi-Fi Wireless Printing Holiday Password iOS Business Intelligence Virtualization Business Technology Training Server Management Retail Alert Hard Disk Drive Touchscreen Conferencing Managed IT Managed Services Tablet IT Laptop MSP Outlook Augmented Reality Social Network The Internet of Things Spam Computing Bring Your Own Device Operating System Vendor Management Managing Stress Monitors LiFi OneNote Data loss Social Chromebook Downtime Humor Two-factor Authentication Telephone Systems Hosted Solution Data Breach Marketing desktop Best Practice Administration Windows 7 Managed IT Service Mouse Customer Relationship Management Scam Software as a Service End of Support Remote Computing Going Green Break Fix Inventory Halloween Uninterrupted Power Supply Digital Signage Data Warehouse Assessment Spyware Hacks Entertainment Vendor Solar Black Friday Network Congestion Monitoring Google Wallet Solid State Drives Smart Tech Emergency Computer Care IBM Bitcoin Shortcuts Mobile Management Work Servers Google Calendar Asset Management File Sharing Writing Peripheral Business Growth Streaming Processor Cooperation Service Level Agreement Network Management Employee-Employer Relationships Voice over Internet Protocol Dark Web Shadow IT Scary Stories Troubleshooting Legal Business Analysis Hotspot Internet Exlporer Identity Theft Hybrid Cloud Compliance Cyber Monday Unified Communications Spying Drones National Security Connectivity Corporate Profile Windows 8 Security Cameras Profiles IT Technicians Optimization Legislation Dark Data Update Memes Running Cable FinTech Microsoft Excel Buisness G Suite Human Error Memory Staff Leominster SharePoint Automobile Analysis Students Modem Gamification Sports Dell Deep Learning Virus Language Value Techology Politics Virtual Desktop Mobile Device Management Scalability Regulations Smart Technology Cabling Updates IoT How To Lenovo Work/Life Balance WannaCry Utility Computing Mirgation Recycling Statistics Customer Service Cookies Mail Merge Blockchain Office Samsung Alt Codes Device Reducing Cost K-12 Schools Downloads Health Private Cloud Google Maps Mixed Reality COVID-19 LED Threats Computing Infrastructure Professional Services VoIP Unified Threat Management Tech Support Migration Consulting Social Networking Shortcut Distributed Denial of Service PowerPoint Budget Star Wars Firefox Superfish Laptops Chatbots eWaste Bluetooth Comparison Holidays Nanotechnology Address Permissions Social Engineering Typing Mobility Batteries Wearable Technology Network upgrade Distribution Cybercrime Remote Work Co-Managed IT Alerts USB User Error Websites Digital Payment Current Events Motherboard Cables Patch Management Payment Card Disaster Onboarding GDPR Fraud Cost Management Digital Managed Services Provider Identity Continuity Specifications Hard Disk Drives Screen Reader Charging Safety Cryptocurrency Print Toner Myths Smart Office Heating/Cooling Multi-Factor Security Logistics Slack Content Google Docs Huawei Licensing Dongle Time Management Printer IT solutions Messaging Wires Webcam 3D Printing Cortana Regulation Processors Machine Learning Error Point of Sale Ben McDonald shares Unsupported Software Travel Computer Repair Relocation Printers Mobile Data Supercomputer CrashOverride Motion Sickness How To Staffing Recovery Taxes Administrator Web Server what was your? IT Budget Mobile Computing Black Market Law Enforcement GPS Notifications IT Consultant Electronic Medical Records Cameras Financial Physical Security Twitter Meetings Upgrades Gadget Tracking Emoji Crowdsourcing Cleaning CCTV Personal Information Botnet

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3