BNMC Blog

Tip of the Week: Building a Knowledge-Based Wiki in OneNote

Tip of the Week: Building a Knowledge-Based Wiki in OneNote

Despite its name, Microsoft OneNote can serve as far more than a basic note-taking application. One of these uses is as a rudimentary, but effective, wiki system. This week, our tip will go over how you can set up an internal wiki in OneNote.

Wait, What’s a Wiki, Anyways?

A wiki is a collaborative space on the web that allows any user to create content and edit what others have contributed. This content is then linked to other pages with relevant topics and keywords. Perhaps the most famous example of a wiki is Wikipedia, and WikiLeaks is known as such because it originally utilized a wiki approach.

Of course, when compared to an application that was actually intended to create a wiki, OneNote is clearly the inferior option - but its features make it a passable substitute, and an excellent introduction to the wiki creation process. OneNote allows you to create a web of as many pages as you need with zero limitations, that your team can leverage as reference material.

Building Your OneNote Wiki

The first step to creating your wiki is to establish an all-inclusive homepage. This homepage should effectively map out how the rest of your database should be constructed. The content within this database is able to be linked to other areas in the database, including other pages, specific paragraphs, and even content from an entirely different notebooks. While this could enable you to create a more complex database, for our purposes here, we’ll keep things simple with a one-layer setup.

Our hypothetical database will cover three topics, each topic split into three categories.

Linking Your Content

There are a few ways that you can link your wiki’s content using OneNote’s capabilities.

Linking to Pages

This process allows you to create additional pages that are pre-linked to the appropriate text on the preceding page. All you have to do is highlight the text that should link to the new page, right click on it, and select Link to Pages.

A new page will automatically be created in your notebook, accessible via the link on your homepage.

You can continue to create pages like this, diving deeper into topics and creating additional sections.

Linking to Sections

Specific sections can be linked to each other as well. Let’s say that we want to connect Example 1.1.3 and Example 2.2.1, as they discuss similar topics.

First, you’ll need to highlight the item that you want your link to send the user to. With the destination highlighted, you should have the option to Copy Link to Paragraph, which will add the link to your clipboard.

From that point, you need to navigate to the place that you want to link from. Highlighting that text, right-click and select Link. Into the Address bar, paste the link. If your database is still relatively small, you can also select the location directly from that window.

Of course, what good is a database if nobody can access it to use it? Plus, wouldn’t it be better if you had some assistance in tackling such a big project?

That’s another reason that OneNote is great - it’s very easy to collaborate with others. To invite other users to help, click File, select Share, and make the proper selections. You can also just share your database to a shared part of your network, which also enables others to access it.

That’s the long and the short of it. With a bit of time, this process can ultimately result in a fairly workable internal knowledge base for your employees to leverage.

What other uses have you found for OneNote? What features have you used that we didn’t mention? Let us know in the comments, and subscribe to our blog!

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, June 20 2019

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Email Business Computing Privacy User Tips Hackers Network Security Google Malware Productivity Business Microsoft Computer Hosted Solutions Software Tech Term Communication Data Ransomware Internet IT Services Efficiency Mobile Devices Small Business Data Recovery Workplace Tips IT Support Backup Hardware Smartphone Cloud Computing Android Saving Money Innovation Managed IT Services Microsoft Office Business Continuity Mobile Device Users Social Media Managed IT Services Browser Windows 10 Windows Information Data Backup Data Management Internet of Things Facebook Server Cybersecurity Phishing Office 365 Gmail App Windows 10 Business Management Word Outsourced IT Passwords Productivity Vulnerability Upgrade communications Artificial Intelligence Network Disaster Recovery Encryption Smartphones Chrome Remote Monitoring Managed Service Provider Virtual Reality Gadgets Analytics Applications Infrastructure BYOD Website Money IT Support Managed Service Tip of the week Save Money VoIP Employer-Employee Relationship Miscellaneous Access Control Apple VPN Education Paperless Office IT Management Government Router YouTube Unified Threat Management Risk Management Hacker Data storage Company Culture Display Office Tips Employee-Employer Relationship Maintenance Big Data Antivirus Robot Google Drive Automation Content Filtering Bandwidth Apps Settings Hard Disk Drive Mobile Security Storage Data Security Printing Server Management Business Technology SaaS Touchscreen Business Intelligence Virtual Private Network Holiday Quick Tips Computers Virtualization Tablet Data loss Retail Alert Telephone Systems desktop Spam Computing Outlook Augmented Reality Two-factor Authentication Managing Stress Bring Your Own Device Operating System Laptop Firewall WiFi Monitors LiFi Vendor Management The Internet of Things Avoiding Downtime Hosted Solution Development Document Management Scam Chromebook Administration Downtime Solid State Drive Mouse Wireless HIPAA Networking End of Support IT solutions Going Green Content Servers Google Calendar Safety Wires Training Corporate Profile Google Docs Messaging Emergency Licensing Dongle Network Management Remote Computing Solar G Suite Entertainment Dark Web Assessment Automobile Hacks Digital Signage Work Dell Google Wallet Shortcuts Cyber Monday Smart Tech Bitcoin Monitoring Solid State Drives Network Congestion Cabling Streaming Legislation Voice over Internet Protocol WannaCry Business Growth Employee-Employer Relationships Cooperation Service Level Agreement Halloween SharePoint Writing Compliance Legal iOS Microsoft Excel Wi-Fi Hotspot Internet Exlporer Google Maps Password Troubleshooting IT Technicians Optimization Unified Communications Drones Security Cameras Managed IT Smart Technology Connectivity Windows 8 Spying National Security Techology Scary Stories Human Error Statistics Modem FinTech Analysis Students How To Lenovo Dark Data Update Staff Leominster Downloads Regulations Deep Learning Scalability Mail Merge Blockchain Language Value Running Cable Mobile Device Management Mirgation Recycling Buisness Managed Services Shortcut Distributed Denial of Service Politics IoT Digital Payment VoIP Unified Threat Management K-12 Schools Sports Disaster Device Bluetooth Comparison Cookies MSP Virtual Desktop Digital Alt Codes Mixed Reality Firefox Superfish Customer Service LED Office Samsung Social Networking Migration Address Permissions Private Cloud Computing Infrastructure Professional Services Collaboration Chatbots eWaste Budget Laptops Patch Management Managed IT Service Tech Support Star Wars Social PowerPoint User Error Wearable Technology Network upgrade Uninterrupted Power Supply Information Technology Mobility Specifications Nanotechnology Spyware Typing Humor Data Breach Customer Relationship Management Current Events Co-Managed IT Heating/Cooling Multi-Factor Security Social Engineering Motherboard Cables Computer Care IBM Best Practice Alerts USB File Sharing Printer Identity Continuity Software as a Service Break Fix Websites Fraud Cost Management Cybercrime Onboarding Time Management Marketing Smart Office Print Toner Search Black Friday Screen Reader Charging Identity Theft Cryptocurrency Slack Hard Disk Drives Crowdsourcing BDR Travel Personal Information Botnet 3D Printing Regulation Supercomputer CrashOverride Cortana Motion Sickness Staffing Processors Taxes Machine Learning Administrator Web Server what was your? Unsupported Software IT Budget GPS Printers IT Consultant Computer Repair Relocation Cameras Mobile Data Updates Meetings How To Work/Life Balance Tracking Recovery Mobile Computing Cleaning Health Black Market CCTV Webcam Law Enforcement Notifications Windows 7 Electronic Medical Records Twitter Physical Security Error Point of Sale Ben McDonald shares Upgrades Gadget Emoji

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3