By accepting you will be accessing a service provided by a third-party external to

Tip of the Week: Building a Knowledge-Based Wiki in OneNote

Tip of the Week: Building a Knowledge-Based Wiki in OneNote

Despite its name, Microsoft OneNote can serve as far more than a basic note-taking application. One of these uses is as a rudimentary, but effective, wiki system. This week, our tip will go over how you can set up an internal wiki in OneNote.

Wait, What’s a Wiki, Anyways?

A wiki is a collaborative space on the web that allows any user to create content and edit what others have contributed. This content is then linked to other pages with relevant topics and keywords. Perhaps the most famous example of a wiki is Wikipedia, and WikiLeaks is known as such because it originally utilized a wiki approach.

Of course, when compared to an application that was actually intended to create a wiki, OneNote is clearly the inferior option - but its features make it a passable substitute, and an excellent introduction to the wiki creation process. OneNote allows you to create a web of as many pages as you need with zero limitations, that your team can leverage as reference material.

Building Your OneNote Wiki

The first step to creating your wiki is to establish an all-inclusive homepage. This homepage should effectively map out how the rest of your database should be constructed. The content within this database is able to be linked to other areas in the database, including other pages, specific paragraphs, and even content from an entirely different notebooks. While this could enable you to create a more complex database, for our purposes here, we’ll keep things simple with a one-layer setup.

Our hypothetical database will cover three topics, each topic split into three categories.

Linking Your Content

There are a few ways that you can link your wiki’s content using OneNote’s capabilities.

Linking to Pages

This process allows you to create additional pages that are pre-linked to the appropriate text on the preceding page. All you have to do is highlight the text that should link to the new page, right click on it, and select Link to Pages.

A new page will automatically be created in your notebook, accessible via the link on your homepage.

You can continue to create pages like this, diving deeper into topics and creating additional sections.

Linking to Sections

Specific sections can be linked to each other as well. Let’s say that we want to connect Example 1.1.3 and Example 2.2.1, as they discuss similar topics.

First, you’ll need to highlight the item that you want your link to send the user to. With the destination highlighted, you should have the option to Copy Link to Paragraph, which will add the link to your clipboard.

From that point, you need to navigate to the place that you want to link from. Highlighting that text, right-click and select Link. Into the Address bar, paste the link. If your database is still relatively small, you can also select the location directly from that window.

Of course, what good is a database if nobody can access it to use it? Plus, wouldn’t it be better if you had some assistance in tackling such a big project?

That’s another reason that OneNote is great - it’s very easy to collaborate with others. To invite other users to help, click File, select Share, and make the proper selections. You can also just share your database to a shared part of your network, which also enables others to access it.

That’s the long and the short of it. With a bit of time, this process can ultimately result in a fairly workable internal knowledge base for your employees to leverage.

What other uses have you found for OneNote? What features have you used that we didn’t mention? Let us know in the comments, and subscribe to our blog!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, May 29 2020

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Productivity Business Computing Privacy User Tips Cloud Email Network Security Hosted Solutions Microsoft Computer Software Hackers Efficiency Business Malware Communication Data Google Small Business Workplace Tips IT Services IT Support Mobile Devices Tech Term Hardware Cloud Computing Internet Managed IT Services Data Recovery Ransomware Backup Innovation Users Smartphone Outsourced IT Saving Money Mobile Device Upgrade Windows Smartphones Android Data Backup Miscellaneous Business Continuity Microsoft Office Disaster Recovery communications Business Management Information VoIP Server Windows 10 Facebook Phishing Cybersecurity Social Media Office 365 Managed IT Services Productivity Network Browser Data Management Windows 10 Passwords Internet of Things App Vulnerability Remote Monitoring Gmail Word Gadgets Apps Managed Service Infrastructure Encryption Mobile Office Artificial Intelligence Quick Tips Chrome Tip of the week Employer-Employee Relationship Applications Virtual Reality Router Website Networking Company Culture VPN BYOD Access Control Analytics Remote Workers Settings Save Money Managed Service Provider IT Support Money BDR Automation WiFi Avoiding Downtime YouTube Information Technology Antivirus Google Drive Paperless Office Risk Management Bandwidth Government Content Filtering Employee-Employer Relationship Office Tips Computers Unified Threat Management Education Apple Storage IT Management Data Security Display Big Data Virtual Private Network Development Maintenance Collaboration Firewall Hacker Data storage Robot HIPAA Outlook Solid State Drive Spam Computing Wireless Operating System End of Support Mobile Security Two-factor Authentication IT Bring Your Own Device Managed IT Service Social Social Network LiFi iOS Humor Remote Computing Customer Relationship Management Scam Hard Disk Drive Hosted Solution Best Practice Administration Business Intelligence Break Fix Mouse Conferencing SaaS Managed Services Wi-Fi Search Virtualization Going Green Holiday Laptop Data loss MSP OneNote Retail Alert Augmented Reality The Internet of Things Telephone Systems Managing Stress Data Breach Business Technology desktop Printing Server Management Windows 7 Password Touchscreen Downtime Software as a Service Managed IT Monitors Marketing Vendor Management Tablet Chromebook Document Management Wires Alt Codes Monitoring Solid State Drives Firefox Superfish Licensing Dongle Shortcuts Mobile Management Websites Bluetooth Comparison Gamification Employee-Employer Relationships Halloween Address Permissions Assessment Streaming Processor Identity Theft Solar Patch Management Smart Tech Troubleshooting Business Analysis Safety Training User Error Corporate Profile Work Budget Hybrid Cloud Voice over Internet Protocol Typing Spying National Security G Suite Cooperation Service Level Agreement Security Cameras Profiles Automobile Specifications COVID-19 Analysis Students Network Congestion Scary Stories Dell Hotspot Internet Exlporer Current Events Human Error Memory Heating/Cooling Multi-Factor Security Holidays Compliance Running Cable Cabling Connectivity Virus Time Management Printer WannaCry Distribution IT Technicians Optimization Scalability Modem FinTech Cryptocurrency Updates Writing Buisness Staff Leominster Utility Computing Google Maps Black Friday Remote Work Google Docs Mixed Reality Sports Emergency Language Value IT solutions Device Reducing Cost Servers Virtual Desktop Google Calendar Payment Card Regulations Consulting Update Dark Web IoT Hacks LED Threats Network Management Logistics Mirgation Recycling Migration Dark Data Cookies Bitcoin PowerPoint K-12 Schools Google Wallet Laptops Cyber Monday Business Growth Computing Infrastructure Professional Services Mobility Batteries Politics Digital Payment Legislation Inventory Social Networking Customer Service Disaster Microsoft Excel Star Wars Co-Managed IT Work/Life Balance SharePoint Digital Asset Management Chatbots eWaste Legal Nanotechnology Windows 8 Onboarding GDPR Office Samsung Techology Wearable Technology Network upgrade Unified Communications Drones Managed Services Provider Health Private Cloud Cybercrime Smart Technology Motherboard Cables Slack Hard Disk Drives How To Lenovo Alerts USB Print Toner Myths Tech Support Statistics Shadow IT Messaging Mail Merge Uninterrupted Power Supply Blockchain Fraud Cost Management Mobile Device Management Content Huawei Downloads Spyware Memes Identity Continuity Deep Learning Distributed Denial of Service Screen Reader Charging Digital Signage Data Warehouse Social Engineering VoIP Computer Care Unified Threat Management IBM Smart Office Entertainment Vendor File Sharing Shortcut Twitter Physical Security Error Emoji Point of Sale Ben McDonald shares Mobile Computing Upgrades Gadget Travel Regulation Crowdsourcing Personal Information Botnet Cortana 3D Printing Supercomputer CrashOverride Motion Sickness Printers Staffing Processors Taxes Machine Learning Administrator Web Server what was your? Unsupported Software IT Budget GPS IT Consultant Computer Repair Relocation Cameras Mobile Data Recovery Meetings Financial How To Tracking Cleaning Black Market CCTV Webcam Law Enforcement Notifications Electronic Medical Records

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3