BNMC Blog

Tip of the Week: How to Best Organize Your Computer Files

Tip of the Week: How to Best Organize Your Computer Files

Have you ever opened a file on your PC only to not be able to find what you are looking for because it’s an absolute mess? It has numerous file types, folders, and applications just sitting there providing absolutely no continuity. Well, today we’re going to help you out by giving you some tips on how to organize your files so that you can easily find what you are looking for and maneuver around your OS or cloud-based file storage efficiently.

There are three major ways you can set up your files. They prioritize clients (or projects), dates, or file-types. For today’s purposes--because it will be impactful to the most amount of people--we will look at the file type-based setup.  

A file type-based setup groups all files in folders designed to hold a certain type of file. Say you have a lot of ebooks on your computer. Making a file-folder that is labeled “ebooks” and then filling it with all of your ebooks is a good way to quickly get your ebooks in one place, rather than strewn about your OS, on your desktop, in your downloads folder, and in your cloud storage. This file-type system is all about putting everything in its right place. This may be a little bit of work, especially if you have a lot of files already, but when it’s finished, you will know where to go to find any file on your system.

Keep in mind that if you are working in business, you are likely on a shared network and will want to save your files in network storage.

There are a few tips that should help you along your path to organization.

Tip # 1: Stick to Your Filing System

Once you’ve committed to a filing system you will want to stick to it. There are some easy ways to accomplish this. Firstly, file things as close to immediately as possible. This may seem obvious but we’ve seen some pretty gnarly Download folders. By moving files into their appropriate places immediately, you don’t run the risk of losing a file that belongs in one folder amongst the files in another.

Tip #2: Avoid the Desktop & Downloads Folder

Anyone that has used a Windows-based PC for any length of time knows that files can be dragged and dropped or saved to the desktop. They also know that every file downloaded that isn’t specifically routed to a folder ends up in the downloads folder. Some users would see this and think, “Hey, great job, Microsoft! This makes it much easier on me. I can open my computer and, wham, there are all of the files I care about.”

This may hold true, for about a month. The more files you deem important and pin to your desktop, taskbar, or leave in your downloads folder, the more of a mess it is going to be. Think of your downloads folder as a foyer of a big house. If everything you brought into the house was left in the foyer, it would become a complete obstruction. The desktop, on the other hand, is a decent place to put top-line folders on, since inside there should be a file structure that would allow you to access all of your data from the desktop of your computer, but the more random files that fill up your desktop, the more convoluted your file management is going to be. 

Tip #3: Sort Once a Week

Okay, so if you don’t make a habit to immediately file files away in their correct folders, you HAVE to make a point to do it periodically. We suggest once every week or 10 days. After that it starts to get messy, and after a month or two, you are back to square one, with a computer that has files everywhere you don’t want them to be.

Tip #4: Naming Practices

If your computer is relatively simple and you have one type of folder for your pictures, when you go into your pictures they aren’t always going to be named “Puppydog2.jpg”. Sometimes, especially if you get a multitude of pictures from the same website, they will have similar file names. This isn’t an issue when you have a handful of the same files and you can just look at the thumbnails, but if you have thousands of files named similarly it’s going to be a complete nightmare when you go to look for something specific. That’s why you want to name your files uniquely.

If you are used to naming a picture of your dog “puppydog#.jpg” and you have hundreds of pictures of your dog, it’s bound to get confusing. As a result, you will want to name your file something like: puppydog_at_the_park2.jpg”. Small differentiators can create the kind of specificity needed to keep your files organized. 

Managing your files effectively will save you time and won’t test your patience. For more great tips and tricks, visit our blog regularly.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, October 18 2019

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Cloud User Tips Email Privacy Computer Microsoft Hackers Productivity Malware Network Security Google Software Hosted Solutions Business Communication Tech Term Hardware Data Mobile Devices IT Services Efficiency Ransomware Internet Small Business Cloud Computing IT Support Smartphone Data Recovery Android Workplace Tips Backup Innovation Outsourced IT Saving Money Upgrade Windows Managed IT Services Users Office 365 Managed IT Services Social Media Mobile Device Miscellaneous Business Continuity Microsoft Office Data Backup Information Smartphones Phishing Windows 10 Data Management Windows 10 Business Management Internet of Things Browser Server Word App Cybersecurity communications Vulnerability Passwords Gmail Remote Monitoring Productivity Facebook Disaster Recovery Encryption Artificial Intelligence Infrastructure VoIP Network Chrome Gadgets Applications Virtual Reality Employer-Employee Relationship Apps Tip of the week Website BYOD Managed Service Analytics Save Money VPN Managed Service Provider Money IT Support Quick Tips Router YouTube Government Google Drive Risk Management Content Filtering Bandwidth Company Culture Employee-Employer Relationship Office Tips Paperless Office Apple Antivirus Education Storage Display Unified Threat Management Development Big Data Access Control Hacker Data storage Robot Settings IT Management Automation Maintenance Spam Computing Touchscreen Outlook Virtual Private Network Mobile Security End of Support Bring Your Own Device Operating System WiFi Document Management LiFi Tablet Social Hosted Solution Wireless Business Intelligence Solid State Drive SaaS Administration Mouse Two-factor Authentication Holiday Hard Disk Drive Computers Virtualization Managed IT Service Avoiding Downtime Retail Alert MSP Scam Augmented Reality Managing Stress Laptop OneNote The Internet of Things Printing Search Networking Data loss Telephone Systems Vendor Management Monitors desktop Chromebook Downtime HIPAA Data Security Server Management Collaboration Firewall Business Technology Shortcuts SharePoint Mobile Management Solar Alt Codes Monitoring Solid State Drives Microsoft Excel Assessment Work Safety Managed IT Employee-Employer Relationships Smart Technology Uninterrupted Power Supply Smart Tech Streaming Techology Processor Spyware Remote Computing Budget Statistics File Sharing iOS Voice over Internet Protocol Halloween How To Troubleshooting Lenovo Computer Care Business Analysis IBM Cooperation Service Level Agreement Information Technology Security Cameras Downloads Profiles Compliance Typing Humor Spying Mail Merge National Security Blockchain Hotspot Internet Exlporer Network Congestion IT Technicians Optimization Best Practice Analysis Shortcut Students Distributed Denial of Service Connectivity Current Events VoIP Human Error Unified Threat Management Identity Theft Memory Writing Bluetooth Scalability Comparison Modem FinTech Wi-Fi Scary Stories Firefox Superfish Training Virus Corporate Profile Staff Leominster Automobile Managed Services Utility Computing Regulations Running Cable Cryptocurrency Address G Suite Updates Permissions Language Value Mirgation Recycling Google Docs Patch Management Mixed Reality Dell IoT Dark Data Update Buisness IT solutions Going Green Device User Error Reducing Cost Virtual Desktop Migration Specifications Cabling Cookies Sports Hacks Customer Relationship Management LED Threats WannaCry K-12 Schools Google Wallet Heating/Cooling Laptops Multi-Factor Security Google Maps Remote Workers Social Networking Politics Bitcoin PowerPoint Computing Infrastructure Professional Services Printer Batteries Chatbots eWaste Business Growth Data Breach Break Fix Star Wars Customer Service Time Management Mobility Office Samsung Legal Windows 7 Black Friday Nanotechnology Private Cloud Password Co-Managed IT Wearable Technology Network upgrade Unified Communications Drones Servers Software as a Service Google Calendar Managed Services Provider Motherboard Cables Tech Support Windows 8 Onboarding Emergency GDPR Alerts USB Network Management Print Toner Digital Payment Myths Identity Continuity Cybercrime Slack Hard Disk Drives Dark Web Fraud Cost Management Smart Office Social Engineering Deep Learning Messaging Cyber Monday Disaster Screen Reader Charging Marketing Mobile Device Management Content Huawei Digital Entertainment Legislation BDR Wires Websites Digital Signage Data Warehouse Licensing Dongle Upgrades Gadget CCTV Emoji Crowdsourcing Webcam Regulation Mobile Computing Personal Information Botnet Error 3D Printing Cortana Point of Sale Ben McDonald shares Processors Travel Machine Learning Printers Unsupported Software Supercomputer CrashOverride Motion Sickness Computer Repair Relocation Staffing Administrator Mobile Data Taxes IT Budget How To Work/Life Balance Web Server what was your? Recovery Health GPS Financial Black Market IT Consultant Law Enforcement Cameras Notifications Meetings Electronic Medical Records Tracking Twitter Vendor Physical Security Cleaning

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3