By accepting you will be accessing a service provided by a third-party external to

Tip of the Week: How to Manage Microsoft Outlook

Tip of the Week: How to Manage Microsoft Outlook

Microsoft Outlook is a very common solution for businesses to use for their email needs. If you happen to use it, there are a few ways that it can be managed to make it even more useful to you and your team. Here, we’ll give you a few tips to make the most use of it.

The Clean Up Tool

We’ve all been a part of an email chain that ultimately becomes useless, with redundant and repeated messages adding more confusion than context. To counter this, Microsoft Outlook offers the Clean Up tool.

In an email conversation, users send messages back and forth to one another and create a thread. However, these threads can sometimes pull in and duplicate the same messages, over and over - especially as participants respond back and forth. Using the Clean Up tool, you can delete these redundancies from your email chains, or even from entire folders.

To clean up an individual conversation, select that conversation thread in your inbox. 

Find the Clean Up icon in the ribbon on top of Outlook and click it to display a drop-down menu, giving you the option to Clean Up Conversation, Clean Up Folder, or Clean Up Folder & Subfolders. Selecting one will prompt you to confirm your choice, allowing you access to your Clean Up settings, which allow you to further define how and which things should be cleaned up.

Scheduling Your Messages

There are plenty of reasons that you’d want an email to be timed just right - for example, would you rather your employees email you at the end of the day with information relevant to the next, or would you prefer to get emails pertinent to that day, first thing? Outlook allows you to choose, offering the ability to schedule messages with Future Delivery.

After writing the email as you normally would, access Options, and find the Delay Delivery option. Clicking it will open a Properties box, which will include a checkbox labeled “Do not deliver before” under Delivery Options. Selecting this box and providing a date and time will   ensure the message will not be delivered before then. Once you’ve done so, close the Properties box and send your message as you ordinarily would. 

Using Outlook Shortcuts

Like many of today’s solutions, Outlook offers keyboard shortcuts to make your use of the program more efficient. These shortcuts cover a variety of functions, from composing new messages (Ctrl+Shift+M) to moving a message from one place to another (Ctrl+Shift+V). You can easily insert hyperlinks by pressing Ctrl+K, or flag an important message using Ctrl+Shift+G.

These are just a few basic ways that you can start to manage your Outlook emails a little more effectively. To be notified whenever we have more handy IT tips and other technology blogs, subscribe today!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, July 09 2020

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Productivity Business Computing Privacy User Tips Cloud Email Network Security Microsoft Hackers Hosted Solutions Business Software Computer Malware Efficiency Google Data Communication Small Business IT Services Workplace Tips IT Support Mobile Devices Tech Term Cloud Computing Hardware Internet Managed IT Services Smartphone Data Recovery Android Innovation Backup Ransomware Mobile Device Outsourced IT Users Upgrade Information Windows Smartphones Saving Money Data Backup Miscellaneous Facebook Phishing Disaster Recovery communications Business Management VoIP Server Browser Microsoft Office Windows 10 Social Media Cybersecurity Business Continuity Productivity Office 365 Network Managed IT Services Windows 10 Passwords Internet of Things Data Management Vulnerability Remote Monitoring Gmail Gadgets Word App Apps Mobile Office Encryption Infrastructure Artificial Intelligence Chrome Managed Service Provider Quick Tips Managed Service Save Money Remote Workers Networking Analytics Applications VPN Router Access Control Virtual Reality Settings Government Company Culture Money IT Support BYOD Employer-Employee Relationship Information Technology Tip of the week Website Robot HIPAA BDR Education Automation Apple Big Data Unified Threat Management Storage IT Management Data Security Virtual Private Network Collaboration Firewall Hacker Data storage Maintenance Computers Spam WiFi YouTube Display Development Risk Management Employee-Employer Relationship Avoiding Downtime Google Drive Content Filtering Paperless Office Office Tips Antivirus Bandwidth Chromebook Laptop Break Fix Going Green OneNote Data Breach Mobile Security The Internet of Things Search End of Support Windows 7 Data loss Printing Telephone Systems Software as a Service Password Remote Computing Compliance Business Intelligence Downtime desktop Marketing Business Technology Server Management Touchscreen SaaS Managed IT Regulations Wi-Fi How To Holiday IT Tablet Virtualization Document Management Computing MSP Social Network Outlook iOS Augmented Reality Retail Alert Wireless Managing Stress Bring Your Own Device Operating System Solid State Drive LiFi Social Hosted Solution Two-factor Authentication Humor Training Conferencing Remote Work Managed IT Service Administration Best Practice Managed Services Hard Disk Drive Monitors Customer Relationship Management Scam Vendor Management Mouse PCI DSS Sports LED Threats Cabling Screen Reader Charging Logistics Heating/Cooling Virtual Desktop Multi-Factor Security Cryptocurrency Migration Consulting WannaCry Smart Office IT solutions Social Engineering PowerPoint Google Maps Wires Time Management Printer Google Docs Laptops Licensing Dongle Hacks Twitter Solar Mobility Websites Batteries Assessment Inventory Black Friday Work Emergency Google Wallet Co-Managed IT Smart Tech Asset Management Servers Google Calendar Bitcoin Peripheral Dark Web Safety Onboarding GDPR Voice over Internet Protocol Network Management Business Growth Managed Services Provider Cooperation Service Level Agreement Cyber Monday Slack Hard Disk Drives Digital Payment Legal Print Toner Myths Hotspot Internet Exlporer Shadow IT Cybercrime IT Technicians Optimization Unified Communications Drones Content Huawei Disaster Connectivity Memes Legislation Network Congestion Windows 8 Messaging Digital Management Microsoft Excel Digital Signage Data Warehouse Modem FinTech SharePoint Entertainment Vendor Staff Leominster Smart Technology Writing Mobile Device Management Monitoring Solid State Drives Techology Deep Learning Shortcuts Mobile Management Language Value Gamification Spyware Mirgation Recycling Lenovo Streaming Processor Uninterrupted Power Supply IoT Statistics Employee-Employer Relationships Policy Halloween Mail Merge Blockchain Troubleshooting File Sharing Business Analysis Cookies Downloads Dark Data Alt Codes Update Computer Care Hybrid Cloud IBM K-12 Schools COVID-19 Shortcut Distributed Denial of Service Spying National Security Social Networking VoIP Unified Threat Management Security Cameras Profiles Computing Infrastructure Professional Services Students Identity Theft Chatbots eWaste Firefox Superfish Budget Human Error Politics Memory Star Wars Holidays Bluetooth Comparison Analysis Procedure Scary Stories Address Permissions Work/Life Balance Virus Nanotechnology Distribution Customer Service Typing Scalability Corporate Profile Wearable Technology Network upgrade Running Cable Patch Management Office Current Events Automobile Samsung Updates Motherboard Cables User Error Health G Suite Private Cloud Utility Computing Alerts USB Mixed Reality Identity Continuity Buisness Device Tech Support Reducing Cost Dell Fraud Cost Management Payment Card Specifications Motion Sickness Law Enforcement Staffing Administrator Notifications Electronic Medical Records Taxes IT Budget Physical Security Web Server what was your? Upgrades Gadget Financial Regulation Emoji GPS Crowdsourcing IT Consultant Personal Information Cameras Botnet 3D Printing Meetings Cortana Tracking Cleaning Processors CCTV Machine Learning Unsupported Software Webcam Mobile Computing Error Computer Repair Relocation Mobile Data Point of Sale Ben McDonald shares How To Printers Travel Recovery Black Market Supercomputer CrashOverride

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3