BNMC Blog

By accepting you will be accessing a service provided by a third-party external to https://www.bnmc.net/

Tip of the Week: How to Use PowerPoint as a Training Tool

Tip of the Week: How to Use PowerPoint as a Training Tool

Training your employees is important. One tool that you may find useful is Microsoft PowerPoint, as it allows you to create an engaging and informative training program.

Here, we’ll review the benefits that using PowerPoint can bring, as well as what you will want to include in the training materials you create.

Why PowerPoint for Training Purposes?

PowerPoint is an effective training tool for a variety of reasons - not the least of which is that it is effectively a multimedia platform. Allowing you to present information both visibly and via spoken word, PowerPoint gives you a platform to really reinforce the lessons you want to impart.

Now, while there are many tools that PowerPoint includes to assist users in presenting whatever materials they have more effectively, we’re going to focus on one particular web-based feature: Presenter Coach.

Presenter Coach does more or less what it sounds like it would do: it allows a user to practice their presentation, catching them as they fall back on undesirable public-speaking habits. The official video from the Microsoft Office 365 YouTube account explains it best:

So, in a way, PowerPoint can not only help you train your users... it can help you improve your own abilities to train others.

To activate it, open up the presentation in PowerPoint for the web.

On the Slide Show tab, click Rehearse with Coach. (This option is also under the View tab for some users).

What to Include in Your Training

Of course, regardless of how well you present it, your training is only as effective as the content that goes into it. As you are creating your materials, it is important that you do so in an organized fashion. Here are a few tips to help you get started.

  • Identify the need that this training should address. In other words, what do you want to teach your team about? What should they know how to do better than before they participated? Keeping this need in mind will help you to keep your training concise and targeted, making it more effective at communicating your specific lesson.

  • Determine what information to include based on the lesson and who you are speaking to. If your training only applies to a given department in your business, use specifics in your presentation to better illustrate your points and drive the message home. However, if the training applies to everyone - as cybersecurity lessons do - make sure you discuss the topic in basic terms that everyone can grasp and put into action.

  • Include visuals, calls for questions, and individual sections to ensure that each topic is understood. Incorporating visual aids and separating your points into their own distinct slides can make the information you are trying to get across clearer to your audience. You should also encourage your team to ask questions throughout the training, and remind them that they can always ask these questions if they are ever unsure.

  • You training doesn’t stop once your presentation is over. You could have designed the best presentation of your life, but if nothing has changed after you deliver it, you need to go back to the drawing board. Be sure that your staff knows that they can give you honest feedback without any backlash from you.

Give these tips a try, and feel free to reach out to BNMC for more assistance with your productivity tools.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, July 09 2020

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Productivity Business Computing Privacy User Tips Cloud Network Security Email Hackers Hosted Solutions Microsoft Computer Business Software Efficiency Malware Communication Data Google IT Services Small Business Workplace Tips IT Support Mobile Devices Tech Term Hardware Cloud Computing Managed IT Services Internet Data Recovery Smartphone Android Mobile Device Backup Ransomware Innovation Users Outsourced IT Upgrade Saving Money Information Windows Smartphones Miscellaneous Facebook Phishing Data Backup Server Cybersecurity communications Social Media Microsoft Office Business Management Browser Windows 10 Business Continuity Disaster Recovery VoIP Office 365 Managed IT Services Network Productivity Internet of Things Windows 10 Passwords Data Management Remote Monitoring Gadgets Gmail App Word Vulnerability Apps Chrome Managed Service Provider Artificial Intelligence Quick Tips Mobile Office Infrastructure Managed Service Encryption Networking Settings Employer-Employee Relationship Virtual Reality Access Control Analytics VPN Applications Router Government BYOD Company Culture Website IT Support Money Tip of the week Remote Workers Information Technology Save Money HIPAA BDR Education Apple IT Management Data Security Paperless Office Storage YouTube Virtual Private Network Computers Unified Threat Management Risk Management Hacker Data storage Display Employee-Employer Relationship Office Tips Spam Collaboration Firewall WiFi Maintenance Avoiding Downtime Robot Big Data Development Antivirus Google Drive Bandwidth Automation Content Filtering End of Support Marketing Search Going Green Training Remote Computing Hard Disk Drive Mobile Security Remote Work SaaS Printing Server Management Business Technology Compliance Password Business Intelligence Touchscreen iOS Wi-Fi Virtualization Managed IT Holiday Tablet Data loss How To Telephone Systems Regulations Retail Alert Conferencing Managed Services desktop Computing MSP Augmented Reality Outlook Laptop Managing Stress Two-factor Authentication Bring Your Own Device Operating System Social Monitors LiFi Managed IT Service Vendor Management OneNote The Internet of Things Customer Relationship Management Scam Chromebook Hosted Solution Data Breach Document Management Humor Administration Windows 7 IT Best Practice Wireless Software as a Service Downtime Social Network Solid State Drive Mouse Break Fix Print Toner Myths Screen Reader Charging Black Friday Slack Hard Disk Drives Identity Theft COVID-19 Cryptocurrency Smart Office Content Huawei IT solutions Wires Servers Google Calendar Safety Messaging Holidays Corporate Profile Licensing Dongle Google Docs Emergency Automobile Procedure Hacks Solar Network Management Entertainment Vendor G Suite Distribution Assessment Dark Web Digital Signage Data Warehouse Network Congestion Shortcuts Mobile Management Dell Smart Tech Google Wallet Cyber Monday Monitoring Solid State Drives Bitcoin Work Streaming Processor Halloween Cabling Voice over Internet Protocol Legislation Employee-Employer Relationships Payment Card WannaCry Cooperation Business Growth Service Level Agreement Google Maps PCI DSS SharePoint Writing Hybrid Cloud Logistics Hotspot Internet Exlporer Legal Microsoft Excel Troubleshooting Business Analysis IT Technicians Windows 8 Optimization Techology Security Cameras Profiles Unified Communications Connectivity Drones Smart Technology Spying National Security Dark Data Update Human Error Memory Scary Stories Modem FinTech Statistics Analysis Students Inventory Staff Leominster Lenovo Running Cable Mobile Device Management Downloads Scalability Asset Management Language Deep Learning Value Mail Merge Blockchain Virus Mirgation Recycling VoIP Unified Threat Management Utility Computing Buisness IoT Shortcut Distributed Denial of Service Politics Updates Digital Payment Peripheral Superfish Customer Service Device Reducing Cost Sports Disaster Cookies Bluetooth Comparison Work/Life Balance Mixed Reality Virtual Desktop Shadow IT Digital Alt Codes K-12 Schools Firefox Social Networking Office Samsung Migration Consulting Memes Computing Infrastructure Professional Services Address Permissions Health LED Private Cloud Threats Chatbots eWaste User Error Laptops Star Wars Budget Patch Management PowerPoint Tech Support Management Mobility Batteries Uninterrupted Power Supply Nanotechnology Specifications Gamification Spyware Wearable Technology Typing Network upgrade File Sharing Motherboard Current Events Cables Heating/Cooling Multi-Factor Security Social Engineering Computer Care IBM Alerts USB Co-Managed IT Policy Identity Continuity Time Management Printer Twitter Managed Services Provider Fraud Cost Management Onboarding Websites GDPR Cybercrime Emoji Point of Sale Ben McDonald shares Upgrades Gadget Travel Crowdsourcing Personal Information Botnet Cortana Regulation 3D Printing Supercomputer CrashOverride Motion Sickness Staffing Administrator Processors Taxes Machine Learning Web Server what was your? Unsupported Software IT Budget GPS IT Consultant Computer Repair Printers Relocation Cameras Mobile Data Recovery Meetings How To Tracking Mobile Computing Cleaning Black Market CCTV Webcam Law Enforcement Notifications Electronic Medical Records Financial Physical Security Error

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3