Tip of the Week: Managing Gmail with Labels and Filters

Tip of the Week: Managing Gmail with Labels and Filters

Gmail is a great way to take advantage of business email, but do you know all of the ins and outs of how to use some of its finer details? Today’s tip is dedicated to going over some of the more useful features of Gmail, like filters and labels--both of which will be helpful in controlling your inbox.

Labels and Filters
Gmail helps you keep your messages organized through the use of labels and filters. Basically, you can assign rules that will apply to any messages that you receive. By effectively using filters, you can make browsing your inbox more efficient, as well as consolidate similar messages with little effort.

For example, a filter could be used to assign a label to any message that holds “quarterly report” in the subject line. These labels would then be applied to any incoming messages that have that specific criteria.

Creating a Filter
To create a filter in Gmail, just follow these steps:

  • Click the down arrow in the search bar. You can then select specific details that you want to include in your search criteria.
  • Select the criteria that you want your filter to look for. Once you’ve done so, click on Create filter with this search.
  • You’ll then be provided with several options, one of which will automatically mark your conversation as important. Be sure to select the option to Apply the label.
  • Next, select the drop-down menu that’s labeled Choose label. You can then create a new label or one that has already been made.
  • Once the filter has been configured, select the Create Filter button.

Creating a Label
You can also apply labels to your messages, but in order to do so, you first need to make the label. You’ll be able to both apply labels as you receive messages, or apply them to existing messages. We’ll walk you through the process:

  • In Gmail, click on the More option on the left side of the screen.
  • Next, select Create new label.
  • Provide a name for your label and create it.

Now all you have to do is apply the label to your messages.

  • First, open up the message you want to apply the label to.
  • At the top of your screen, select the Label button. You can add a label to any group of messages provided you have selected them all before you click the label button.
  • You must then select each label you want to add. You can also create a new label at this point if you need to.

To learn more about how to take full control of your Gmail inbox, be sure to keep a lookout for similar articles from BNMC’s blog.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, February 17 2019

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Best Practices Technology Cloud Email Privacy Business Computing Malware Hackers Network Security Tech Term User Tips Business Google Productivity Software Computer Internet Microsoft IT Services Hosted Solutions Efficiency Mobile Devices Ransomware Communication Small Business Android IT Support Hardware Smartphone Data Managed IT Services Backup Saving Money Innovation Workplace Tips Managed IT Services Data Management Business Continuity Windows 10 Windows Data Recovery Cloud Computing Internet of Things Browser Microsoft Office App Business Management Data Backup Productivity Cybersecurity Server Windows 10 Phishing Upgrade Vulnerability Remote Monitoring Disaster Recovery Word Outsourced IT Encryption Artificial Intelligence Passwords Gmail Facebook Mobile Device Office 365 Users Tip of the week BYOD Infrastructure Applications Website Analytics communications VoIP Smartphones Network Employer-Employee Relationship Chrome Information Managed Service Provider Money IT Support Government Paperless Office YouTube Google Drive Risk Management Display Router Antivirus Content Filtering Social Media Bandwidth Miscellaneous Office Tips Maintenance Robot Company Culture Save Money Access Control Employee-Employer Relationship Automation Managed Service Big Data IT Management Virtual Reality Data storage Settings SaaS Spam Computing Outlook Operating System HIPAA WiFi Computers LiFi Holiday Two-factor Authentication Hosted Solution Mobile Security Administration Data loss Retail Alert Unified Threat Management Avoiding Downtime Mouse Telephone Systems Scam desktop Business Intelligence Monitors Apple Firewall Vendor Management Networking Education Laptop Storage Printing Document Management The Internet of Things VPN Data Security End of Support Server Management Managing Stress Wireless Business Technology Touchscreen Virtual Private Network Hacker Downtime Development Quick Tips Tablet Gadgets Identity Continuity Downloads Software as a Service Fraud Cost Management Mail Merge Blockchain Alt Codes Onboarding Dell Print Toner WannaCry Writing Screen Reader Shortcut Charging Distributed Denial of Service Bring Your Own Device Slack Cabling Wi-Fi VoIP Smart Office Unified Threat Management Virtualization Bluetooth Wires Comparison Budget Google Maps Halloween Licensing Firefox Dongle Superfish Social Content Dark Data Update Solar Information Technology Assessment Address Permissions Typing Humor Digital Signage Current Events Shortcuts Smart Tech Patch Management Managed IT Service Best Practice Monitoring Work User Error Voice over Internet Protocol Specifications Scary Stories Cooperation Customer Relationship Management Service Level Agreement Politics Streaming Customer Service Compliance Heating/Cooling Multi-Factor Security Apps Digital Payment Running Cable Hotspot Internet Exlporer Cryptocurrency Troubleshooting IT solutions Going Green Security Cameras Digital Office Connectivity Samsung Break Fix Google Docs Spying Disaster Buisness IT Technicians Time Management Optimization Printer Virtual Desktop Modem Search FinTech Black Friday Analysis Collaboration Sports Staff Leominster Tech Support Hacks Human Error Regulations Chromebook Servers Google Calendar Google Wallet Language Value Emergency Bitcoin Managed Services Spyware Social Engineering IoT Dark Web Business Growth Uninterrupted Power Supply Mirgation Network Management Recycling Device Computer Care IBM Cookies MSP Cyber Monday Legal File Sharing Augmented Reality K-12 Schools Websites Password Solid State Drive Social Networking Legislation Unified Communications Drones Computing Infrastructure Professional Services Windows 8 LED eWaste SharePoint Laptops Identity Theft Cybercrime Safety Star Wars Microsoft Excel PowerPoint Chatbots Mobility Training Corporate Profile Nanotechnology Remote Computing Managed IT Smart Technology Deep Learning Marketing Wearable Technology Network upgrade Techology Mobile Device Management G Suite Hard Disk Drive Network Congestion Motherboard Statistics Cables Automobile Alerts How To USB Lenovo Co-Managed IT Supercomputer CrashOverride Mobile Computing Staffing Processors Motion Sickness Machine Learning Taxes BDR Administrator Unsupported Software Entertainment IT Budget Web Server what was your? GPS Regulation Computer Repair Relocation IT Consultant Mobile Data Recovery How To Work/Life Balance Cameras Tracking Meetings Health Private Cloud Cleaning Black Market CCTV Law Enforcement Printers Notifications Webcam Electronic Medical Records Twitter Physical Security Emoji Error Upgrades Gadget Crowdsourcing Point of Sale Ben McDonald shares Travel Personal Information Botnet Cortana 3D Printing

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3