By accepting you will be accessing a service provided by a third-party external to

OneNote 2016 is Dead, Long Live OneNote for Windows, Part II

OneNote 2016 is Dead, Long Live OneNote for Windows, Part II

Microsoft is saying goodbye to OneNote 2016. Although the handy note-taking app will still be supported until October 2020, with extended support for a few more years after, Microsoft has decided to no longer add features to it, and instead, they are focusing on the new version of OneNote that comes bundled with Windows 10.

Let’s talk about how to make the switch between the two.

Check to Make Sure You Have OneNote Installed

If you are a frequent user of Microsoft OneNote, you’ll want to know what version you are actually using. If you have Office 2016 or Office 365, chances are you are using OneNote 2016.

If you are pretty new to OneNote, you might just have the newer version that came bundled with Windows 10. If that’s the case, you don’t have anything more to do!

If you aren’t sure, there are a few ways to check.

The older version of OneNote is typically labeled as OneNote 2016 while the new version is just called OneNote. You’ll also notice a difference between the icons, as shown above.

To check to see if you have the new OneNote installed, click on the Start Menu and type ‘onenote’ and you should see the app just labeled as ‘OneNote.’ If you have 2016, that should show up there too.

If you don’t see the new version of OneNote, you are either very behind on your updates, or it wasn’t dished out to your workstation. Either way, it’s best to check with IT if that’s the case or give BNMC a call at 978-482-2020.

You can open and use the new OneNote app at any time, but your notes from OneNote 2016 might not appear. Keep in mind you’ll also need to sign into the new OneNote for the first time with your Microsoft or Office 365 account, which might require your IT admin.

Migrating Notes from OneNote 2016 to OneNote

OneNote 2016 has a couple different ways it can store a notebook. Chances are even if you use OneNote a lot, you probably don’t realize how it’s working behind the scenes, because it rarely asks you if and where you want to save something. That’s part of the beauty with every version of OneNote - once it’s set up, it just saves everything you do on the fly.

First, Let’s Back Up Your OneNote 2016 Notebooks

Back Up your OneNote 2016 Notebook

Open OneNote 2016 and perform the following to back your notes up.

  1. Click File > Options.
  2. In the OneNote Options dialog box, choose Save & Backup.
  3. On the right, you’ll see a section called Save. Select Backup Folder.
  4. Click the Modify… button.
  5. Choose a destination to store your backup. A good spot would be a folder called OneNote 2016 Backup in your Documents folder or on your desktop. Once you’ve found a place to put your backup, click Select.
  6. Then click Ok on the OneNote Options dialog.
  7. Go back to File > Options > Save & Backup.
  8. On the right, in the section labeled Backup, click Back Up All Notebooks Now.
  9. Wait for OneNote to finish backing up your notebooks.

Try Simply Opening Your Notebooks in OneNote

OneNote 2016 stores all of your notes in notebooks. These notebooks, by default, are either stored in your Documents folder in their own folder, or on Microsoft OneDrive. You can also store notebooks on a shared location on your network or essentially anywhere else.

If you are using one of the default options, the new version of OneNote will likely have no problem pulling up your old notebooks.

Open OneNote (the new version) and Try Opening Your Notebooks

  1. Simply type ‘onenote’ into your Start Menu and open the new OneNote app. 
  2. Click Notebooks to see a list of your notebooks.
  3. Click More Notebooks… and see if you can see your previous notebooks appear in the list. Keep in mind you’ll need to be signed in, especially if your previous notebooks were stored in OneDrive.
  4. Simply Check the boxes next to each notebook you want to add to the new version of OneNote and click Open. That’s it!

If your notebooks aren’t being found, it is likely that they aren’t stored in a folder that the new OneNote recognizes. For example, if you’ve stored a notebook on your network instead of in the Documents folder that OneNote expects, the new OneNote won’t find it. 

If that’s the case, you’ll need to find where you are storing your OneNote notebooks and drag them into your Documents folder.

WARNING: Before you do this, consult with IT, as there may be a reason your Notebook is stored centrally on the network instead of on your workstation. If that’s the case, a technician will want to export your OneNote notebooks and deploy them in the proper location or help push them to the cloud so they can continue to be accessed without needing to be stored directly on your workstation.

We hope this guide helps, and if you have any trouble moving your notes over to the new OneNote, don’t hesitate to give us a call at 978-482-2020.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, June 03 2020

Captcha Image

Subscribe to Our Blog!

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Productivity Business Computing Privacy User Tips Cloud Network Security Email Microsoft Hosted Solutions Software Hackers Computer Malware Efficiency Business Communication Google Small Business Data Workplace Tips IT Services Mobile Devices IT Support Hardware Tech Term Cloud Computing Internet Managed IT Services Data Recovery Innovation Backup Ransomware Smartphone Users Outsourced IT Mobile Device Windows Smartphones Android Upgrade Saving Money Data Backup Miscellaneous Windows 10 Disaster Recovery Browser Information VoIP Server Business Management Facebook Phishing communications Microsoft Office Business Continuity Network Cybersecurity Productivity Office 365 Managed IT Services Social Media Windows 10 Passwords Internet of Things Data Management Gadgets Vulnerability Remote Monitoring Word App Gmail Managed Service Encryption Mobile Office Infrastructure Chrome Apps Artificial Intelligence Quick Tips Employer-Employee Relationship Money IT Support Save Money Tip of the week Remote Workers Applications Router Information Technology Virtual Reality Settings Managed Service Provider Company Culture Networking VPN Access Control Analytics BYOD Website Office Tips Hacker Data storage Employee-Employer Relationship HIPAA BDR Robot Paperless Office Big Data Automation Avoiding Downtime WiFi Antivirus Unified Threat Management Google Drive Content Filtering Bandwidth Government Maintenance Collaboration Firewall Apple Computers YouTube IT Management Education Data Security Storage Development Virtual Private Network Risk Management Display Tablet Conferencing Managed Services Training Hard Disk Drive Laptop Vendor Management Monitors Chromebook Mobile Security The Internet of Things Spam Two-factor Authentication Computing Outlook OneNote Bring Your Own Device Managed IT Service Operating System Data Breach Business Intelligence LiFi Windows 7 End of Support Downtime Customer Relationship Management Scam Social Hosted Solution Software as a Service Data loss Marketing Humor Best Practice Break Fix Telephone Systems Remote Computing Administration Search Mouse desktop SaaS Wi-Fi MSP Augmented Reality Going Green Holiday Managing Stress IT Virtualization Server Management iOS Document Management Social Network Business Technology Retail Alert Touchscreen Printing Solid State Drive Managed IT Wireless Password Identity Continuity Statistics Unified Communications Drones Scalability Identity Theft Distribution Customer Service Buisness Fraud Cost Management How To Lenovo Windows 8 Virus Work/Life Balance Downloads Utility Computing Corporate Profile Sports Health Private Cloud Screen Reader Charging Mail Merge Blockchain Updates Remote Work Office Virtual Desktop Samsung Smart Office G Suite Tech Support Wires Shortcut Deep Learning Distributed Denial of Service Mixed Reality Automobile Payment Card Licensing Dongle VoIP Unified Threat Management Mobile Device Management Device Reducing Cost Solar Bluetooth Comparison Migration Consulting Logistics Assessment Firefox Superfish LED Threats Dell Laptops WannaCry Smart Tech Address Alt Codes Permissions PowerPoint Cabling Social Engineering Work Websites Voice over Internet Protocol Patch Management Google Maps Inventory Cooperation Service Level Agreement User Error Mobility Batteries Compliance Specifications Budget Asset Management Hotspot Internet Exlporer Co-Managed IT Cybercrime Optimization Heating/Cooling Multi-Factor Security Managed Services Provider Connectivity Typing Onboarding GDPR Peripheral Safety IT Technicians Myths Modem FinTech Slack Hard Disk Drives Shadow IT Staff Leominster Time Management Printer Current Events Print Toner Regulations Black Friday Messaging Digital Payment Memes Network Congestion Language Value Content Huawei Mirgation Recycling Servers Google Calendar Entertainment Vendor Digital IoT Emergency Cryptocurrency Digital Signage Data Warehouse Disaster Shortcuts Mobile Management Halloween Cookies Dark Web Google Docs Monitoring Solid State Drives Gamification Writing K-12 Schools Network Management IT solutions Social Networking Cyber Monday Employee-Employer Relationships Computing Infrastructure Professional Services Hacks Streaming Processor Chatbots eWaste Legislation Google Wallet Hybrid Cloud Spyware Dark Data Update Star Wars Bitcoin Troubleshooting Business Analysis Uninterrupted Power Supply Security Cameras Profiles Computer Care IBM Scary Stories Nanotechnology Business Growth Microsoft Excel Spying National Security File Sharing COVID-19 Wearable Technology Network upgrade SharePoint Running Cable Politics Motherboard Cables Smart Technology Legal Analysis Students Holidays Alerts USB Techology Human Error Memory Recovery Printers Point of Sale Ben McDonald shares How To Travel Black Market Law Enforcement Supercomputer CrashOverride Staffing Electronic Medical Records Regulation Motion Sickness Notifications Taxes Physical Security Administrator Twitter Mobile Computing Upgrades Gadget IT Budget Emoji Financial Web Server what was your? GPS Crowdsourcing IT Consultant Personal Information Botnet 3D Printing Cortana Cameras Tracking Meetings Cleaning Machine Learning Processors Unsupported Software CCTV Webcam Computer Repair Relocation Mobile Data Error

What Our Clients Say

  • BNMC has provided us with nothing less than outstanding service and results for all of our IT needs for the past few years. Every member of their staff is professional, knowledgeable, friendly and eager to solve any problem...
  • 1
  • 2
  • 3